The secretary plays a vital role in assisting the committee organise the smooth running of the support group ensuring vital support is given to those who have suffered a brain injury, their families and carers.
Preparing for meetings:
Sending notices of all meetings to members within the time required by the governing document; Making arrangements for meetings – booking rooms, arranging refreshments, ensuring access for all attending; Preparing the agenda in consultation with the Chair and distributing the agenda with any background papers; Checking that members have carried out tasks agreed at the previous meeting.
Participating in meetings:
Ensuring that the minutes of the previous meeting are accurate, agreed and signed and dated on each page by the Chair; Taking and producing minutes of the meeting, noting the names of those attending and apologies, major decisions, any votes taken and agreed further actions; Distributing minutes in a timely manner.
To keep proper records for at least 6 years (or more if certain funders require it).
To declare your charitable status on all correspondence, cheques, invoices and receipts.