Charity registered in Scotland
Quiet Waters provides Christian Counselling and Support Services for all, regardless of faith, gender, ethnic origin or life choices. 'Christian' refers to our counsellors and the ethos of our service and not necessarily to our client's beliefs and values, which will be respected - whatever they are.
Chair of Board of Trustees
Summary of Role
The Chair will ensure the Board understand and are accountable for the Charity's mission and vision. They will ensure trustees fulfil their duties to ensure the effective governance of the organisation. They will provide leadership to the Board and ensure it works as a unit and supports the employees and volunteers. The Board Chair will also act as an ambassador and be the public face of the charity
assisted as appropriate by other trustees and employees.
1. The Chair will convene and chair meetings of trustees regularly (currently five times a year). They will also Chair the Charity's Annual General Meeting
2. The Chair will meet regularly with staff and provide appropriate support for them.
3. Along with the Practice Manager, the Chair will participate in the interviewing of new volunteers for the charity.
4. In keeping with their ambassadorial role, the Chair will represent the charity (assisted by other trustees) in meetings with supporters e.g., local churches and schools.
5. Ensure appropriate governance arrangements are in place and are working effectively for the organisation (this is shared with other trustees, but the Chair has overall responsibility)
6. Ensuring compliance with OSCR requirements
7. The Chair, along with the Board is responsible for stewardship of charity’s financial position
8. Be responsible for the implementation of GDPR within the organisation
9. Ensure the trustees' knowledge base of issues relevant to the charity is kept up to date.
10. Ensure the Board is regularly refreshed by encouraging the regular recruitment of new members.
11. Work within the agreed policies and standards of the charity.
12. Act as spokesperson for the charity when appropriate.
13. Address any conflicts which may arise within the charity in a fair and timeous manner.
1. Quiet Waters is a Christian organisation, and the Chair must be supportive of and comfortable with our Statement of Faith
2. The Chair should demonstrate a strong commitment to the main aims and purposes of the charity.
3. The Chair should have good interpersonal skills and relationship and team building abilities.
4. The Chair should be comfortable with the ambassadorial aspect of the role.
5. Experience in the healthcare, social care or the counselling sector is helpful but is not necessary for the person taking on this role.
6. Previous experience of charity governance would be an advantage but is not an essential requirement for the post.
7. Experience of chairing meetings and delivering presentations are desirable.
Time commitment and terms
1. The Chair will on average have to be prepared to give 3 -4 hours per week to the post, plus Board meetings and ambassadorial commitments.
2. The Chair is appointed for a period of three years, extendable for a further three years with board approval.
The Constitution allows for a further three -year period of office in extenuating circumstances
Admin volunteer would be helping the Practice Manager and Office Administrator where possible.
Typical tasks include:
1. Answering telephone and arranging appointments.
2. Confirming appointments and creating zoom meetings or booking a room
2. Greeting clients at the door and directing to counselling room/waiting area as necessary.
3. Maintain office filing system and cupboards in the office.
4. Typing, filing, shredding, photocopying, data input using Microsoft Forms.
5. General tidying/hoovering as necessary. NB A firm of cleaners is employed to clean the premises on a weekly basis
6. Replenish bathroom supplies (paper towels, toilet rolls, soap)
High level of discretion and confidentiality required.
Expenses: Travel costs provided (cap at £15 per return journey)
Packages used: Microsoft Office suite; word, excel, forms, powerpoint, Basecam
We have a fairly large garden, and would appreciate if anyone would be prepared to help with this, by cutting and maintaining the grass/garden area to the front and rear of the property.
The front area is mostly grass with some mature plants. The back area will have the assistance of a horticultural student but until that project commences we require general grass-cutting, weeding and tidying.
Please contact email@example.com if you are able to help us in this area.
We provide training for anyone interested in this role. Ideally suited for anyone who wishes to learn to listen properly and to accompany others on their journey through grief.
Contact us by email for an application form or if you wish to have more information please call our office on 01324 630643, leaving your name and telephone number and our Bereavement Team Leader, Sheila Rae, will get back to you.