All trustees collectively have responsibility for Play Midlothian, with day to day management delegated to staff. The legal responsibilities for each trustee, under the Charities and Trustee Investment (Scotland) Act (2005), are to:
- Act in the interest of the charity: Trustees should put the interests of their charity before their own interests or those of any other person or organisation.
- Operate in a manner consistent with the charity’s purposes
- Act with due care and diligence
- Ensure that the charity complies with the provisions of the 2005 Act and other relevant legislation.
Play Midlothian has identified the key responsibilities of its trustees as:
- To contribute to setting the vision and overall strategic direction for the organisation
- To ensure good financial planning, agreeing the income generation strategy and budgets
- To ensure that income and expenditure levels are regularly compared to agreed budgets and that variances are identified and explained
- To manage, safeguard and protect the assets and resources of Play Midlothian and ensure that they are used only for the purposes set out in Play Midlothian’s governing document
- To oversee the development and delivery of Play Midlothian’s business plan, including monitoring and reviewing progress against agreed activities and outcomes
- To promote a culture of evaluation and learning within Play Midlothian and with its stakeholders
- To manage and safeguard the reputation of Play Midlothian and oversee the strategy for external and stakeholder relations
- To ensure that Play Midlothian adheres to its own values, particularly in relation to service users, volunteers, staff and other stakeholders
- To ensure a commitment to equalities throughout the policy and practice of Play Midlothian
Financial administration is carried out by the staff team. The Treasurer plays a watchdog role, advising staff and the other trustees, including:
- Maintaining an overview of the organisation’s financial affairs
- Helping to identify risks
- Ensuring proper financial controls are in place
- Ensuring appropriate investment policies are in place
- Ensuring that the annual accounts are prepared in accordance with regulations
- Reporting on the annual accounts to the AGM
- Acting as a counter-signatory for payments
- Carrying out once per month sampling of the books
Organisation aims and objectives
Play Midlothian wants a world in which every child can exercise their right to play and access quality play opportunities, within their community, that meets their play needs and support the child to flourish. Play Midlothian’s mission is to strongly influence, support and promote play and the child’s right to play in Midlothian – and when relevant beyond. Play Midlothian works towards its mission through building the capacity of play providers, improving quality of play opportunities, advocating for play, increasing understanding of play and providing services for children were gaps in provision exist.
As Play Midlothian is a children’s charity, trustees must be PVG checked before they commence their role. If you are not already a member of the PVG scheme, you will need to join (which Play Midlothian will administer and there will be no cost).
Experience required: We would like to hear from people with a track record in financial roles, for example:
- Finance officer
- Banking officer
Minimum age: 16
Expenses paid: Yes
Expenses details: Trustees are not paid for their duties, but are able to claim the cost of travel to and from meetings (within reason) and other appropriate expenses.
Training details: Trustees will receive an induction to enable them to understand Play Midlothian, what we do, how we work and the role of the trustees and board. In addition, trustees are offered ongoing opportunities to access training on the role of a charity trustee and other topics. Trustees are also offered opportunities to get to understand the impact of Play Midlothian’s work better, which may include; shadowing staff, attending staff team meetings, meeting service users and volunteers, or linking more closely with one specific team or area of activity.
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