This role will require the admin volunteer to provide support to the Administrator and other staff members as and when required. This opportunity is FLEXIBLE as the admin volunteer will provide administration holiday cover and secretarial support. The core responsibilities of this role include: •Answering the phone, directing calls, dealing with enquiries in the Administrator’s absence •Answering the door, providing hospitality if required •Monitoring stationery stock levels •Checking and put away stationary deliveries and checking of delivery sheets •Maintaining the room booking diary •Labelling, stamping, filling envelopes for mailshots •Taking initial enquiries, through the door enquiries providing information, advice and signposting

The Ayrshire Hospice is an experienced source of outstanding quality care and services which helps those with any life-limiting illness. Care is provided where there is no cure for the condition, but which improves the quality of each day for people who have a limited time to live. The hospice helps adults throughout Ayrshire and Arran with life limiting illness such as cancer, neurological conditions, end stage heart failure and lung disease. We help people to live as actively as they can to the end of their lives - however long that may be, where ever that may be. We not only take care of people’s physical needs but look after their emotional, spiritual and social needs too. Family members, close friends and carers are also supported both during a person’s illness and in bereavement. We provide care in a number of places. These include people’s own homes, hospitals and care homes as well as in our purpose built day care and in-patient units. Wherever suits our patients best. The role Help support the hospice by supporting our project to modernise our staff records and bring them all together electronically. We are looking for someone to: → Transfer records from a variety of different sources to our HR system → Scan and upload documents from papers records to our HR system → Support the management of our existing records to ensure compliance with GDPR legislation → Carry out other related administrative tasks as required to support the data management project → Attend relevant training → Adhere to the relevant policies and procedures of the hospice The benefits you will receive include: → The opportunity to gain experience in the charity sector → Gain knowledge, skills and experience of working in a busy HR Department → Take on a new challenge and meet new people → Opportunity to make a difference to your community → Learn and develop new skills and use existing skills to help others → Training and support to carry out your role → Reimbursement of expenses in accordance with our volunteer expenses policy Skills and experience Ayrshire Hospice welcomes applications from all sections of the community. You do not need to have any experience to volunteer in this role but ideally you should be able to demonstrate the following skills and experience: → Knowledge and understanding of electronic systems → Good knowledge of Microsoft Office esp Excel and Word → Good organisation skills → Ability to use own initiative → Enthusiasm → Flexibility → An ability to work to tight deadlines → Awareness of staff confidentiality → Observe confidentiality and GDPR rules

Aberdeen Civic Forum represents the views of communities in Aberdeen on the Community Planning Partnership. We have an opportunity for someone with administrative skills to assist the Office Bearers in ensuring that the Civic Forum reflects and advocates the views of communities in Aberdeen as effectively as possible and is able to contribute effectively to Community Planning in Aberdeen. We would hope this person could minute the meetings of the Civic Forum. Training will be provided if necessary. You will be helping to make sure that all the communities of Aberdeen have their say when plans are made for the future of the City of Aberdeen. This opportunity is in a friendly working environment based throughout the city, with meetings most often taking place in the city centre. All help makes a difference and is greatly appreciated. For more information please contact Jonathan Smith, Chairperson at E Mail: civicforumaberdeen@gmail.com

We meet usually once a month for about 2 hrs (7pm- 9pm) usually the 3rd Thursday of the month. We can offer a small payment to cover expenses. Some examples of our involvement are monthly meetings involving locally elected councillors, police and guest speakers. We regularly review local planning applications, local news/ concerns and organise community events such as beach cleans, seasonal town decorations/ events such as the summer bunting and Christmas Lights display/ switch on. We also support to facilitate local projects and collaborating with organisations to distribute community funds. There is opportunity to become involved in such a wide variety of projects/ groups dependant on your availability of time.