Committee Secretary

  • VO73161


The secretary plays a vital role in assisting the committee organise the smooth running of the support group ensuring vital support is given to those who have suffered a brain injury, their families and carers.

Preparing for meetings:
Sending notices of all meetings to members within the time required by the governing document; Making arrangements for meetings – booking rooms, arranging refreshments, ensuring access for all attending; Preparing the agenda in consultation with the Chair and distributing the agenda with any background papers; Checking that members have carried out tasks agreed at the previous meeting.

Participating in meetings:
Ensuring that the minutes of the previous meeting are accurate, agreed and signed and dated on each page by the Chair; Taking and producing minutes of the meeting, noting the names of those attending and apologies, major decisions, any votes taken and agreed further actions; Distributing minutes in a timely manner.

Regulatory Documents:
To keep proper records for at least 6 years (or more if certain funders require it).
To declare your charitable status on all correspondence, cheques, invoices and receipts.

Organisation aims and objectives

To promote understanding of all aspects of brain injury and to provide information, support and services to people with a brain injury, their families and carers.

Frequency and commitment details

10-12 hours per month.Days and times to be confirmed.


Experience required: Excellent telephone manner and people skills. Good verbal and written communication skills. Outgoing, friendly and proactive character. Ability to work on own initiative. Commitment to working with compliance, policies and procedures.
Travel details: Focus Centre, Galashiels.
Minimum age: 18


Expenses paid: Yes
Training details: Committee and Network Coordinator will assist with initial secretarial training. Brain injury training is offered through Headway UK.
Support: Named Contact For Volunteer,
Wheelchair Access/Disabled Access Toilet