An opportunity to work as part of a team and to develop your communicative skills. The Club Secretary is the hub of the club, acting as the club's communicator with our membership and external organisations. The Secretary plays a key role in supporting the Chair and being part of a small and committed team. At present, our Committee is made up of the Chair, Vice-Chair, Secretary, Treasurer, Fundraising Representative, Parent Representative and Player Representative.
• Preparing for and participating in meetings
• Sending notices of all meetings to committee members/club membership
• Making arrangements for meetings – booking rooms, arranging refreshments, ensuring access for all attending
• Preparing the agenda in consultation with the Chair and distributing the agenda with any background papers
• Checking that members have carried out tasks agreed at the previous meeting
• Taking and producing minutes of the meeting, noting the names of those attending and apologies, major decisions, any votes taken and agreed further actions
• Distributing minutes in a timely manner.
• Maintain accurate records of player membership, volunteer records, and contact details
• Keep the membership updated on all news and information
• Write to all members inviting them to various events held throughout the year including the AGM, an Xmas Night Out and an Annual Awards Night.
• maintain the Club's Constitution & Bye-Laws, Policies & Procedures and any working agreements
• Attend the club monthly committee meetings, giving a report on any correspondence received /sent
• Act as the main admin interface between the club and external agencies with whom we work
• Routing incoming enquiries to the appropriate committee member(s) for action
As a charity trustee you will help to set and maintain the charity’s vision, mission and values. You will also help to ensure that the charity:
• pursues its charitable purposes as defined in its Governing Document
• complies with relevant legislation or regulations
• works towards sustainability by developing a funding strategy
• maintains the financial stability of Ayrshire Tigers PFC,
• resources are well managed and used effectively
As a trustee you will also be involved in appointing and supporting Ayrshire Tigers PFC volunteers. New Trustees should be able to attend at least 75% of meetings per year. It is important to note that no one individual is responsible for the governance of the charity, rather we act collectively and make decisions based on collective responsibility. Not had experience as a trustee? Don’t worry - We have support in place to support all new trustees.
A full UK driving licence is desirable but not essential.
In return for your time, the club will provide any training deemed necessary and put you through your PVG.
To apply for this role, please upload a covering letter (maximum 2 sides of A4) and CV to firstname.lastname@example.org. Closing date for applications is the 1st September 2023 at noon. Interviews will take place, via video conference and will be conducted by at least one member of the current Board of Trustees.
To encourage and promote the development of powerchair football as a sport within the community of Ayrshire.
1 committee meeting every 6 weeks (on average) 2-3 hours per week, flexible
Experience required: Admin/Secretarial experience is preferred. It would be useful if the person had their own computer as a lot of the work is done at home. The ideal person would have good English, listening skills, have good IT skills, comfortable with production/maintenance of documents/spreadsheets etc.
Minimum age: 20
Expenses paid: Yes
Expenses details: Public transport expenses reimbursed on production of tickets. The Club has a clear Volunteer Expenses Policy. Mileage may be paid up to 45p per mile.
Taster available: Yes
Taster details: To meet with the team and to observe a couple of committee meetings opportunity to ask questions.
Training details: Club laptop and dedicated club email address. Induction (3 months) detailed introduction to job, the process on setting agendas, how meetings are conducted and recorded. Where possible any training identified will be provided by the organisation.
Support: Wheelchair Access/Disabled Access Toilet