Description

As independent charities, each Sea Cadet unit has trustees to oversee the management and legal undertakings of the unit. The facilities trustee is tasked with managing the planned maintenance and upkeep of the unit facilities. This role will undertake “regulated activity” and will therefore require an enhanced disclosure with barring check to be repeated at no less than three yearly intervals.

Supported by our unit management team, you will be tasked with:

• Ensuring that all sites, premises, fixtures and fittings and contents are safe and maintained for
  use by cadets, volunteers, visitors and contractors.

• Ensuring site and premises security and integrity is maintained (appropriate locks, fencing, CCTV, emergency and security lighting etc).

• Contributing to the unit Risk Register by ensuring necessary facility risk assessments are carried out and recorded and that in date documents such as an asbestos register, fire and electrical certificates are easily accessible for spot checking.

• Assisting the unit chairperson in ensuring the facilities elements of the unit’s health and safety regime is properly managed and the facilities elements of the Corp’s health and safety procedures are followed.

• Advising the unit chairperson of the appropriate property and contents values for the units’ insurance policies.

• Keeping auditable records of and maintaining these and other documentation relating to the ownership and maintenance of the unit’s premises, fixtures & fittings and contents including plans, leases or licenses and warranties. - Any facilities payments to third parties such as ground rent and rates are met (liaising with the treasurer) and for securing the greatest relief possible.

• Devising annual facilities operating budgets and for liaising with the suppliers of utilities (water, gas, electric, telephone, internet access) to maintain supply, ensure regular meter readings are undertaken and cheapest tariffs achieved, liaising with the unit treasurer as appropriate.

• Devising and pursuing a planned maintenance and development programme (including budget) for the unit’s premises, assets, fixtures and fittings and contents, ideally projected at least five years ahead.

• Arranging and quality control of works by volunteers and third party contractors to maintain and replace the unit’s facilities, arranging estimates, quotations and establishing budgets and approving invoices as being ready and accurate for payment by the unit treasurer.

• Managing the hire arrangement and income generation from the unit’s facilities. This includes helping devise charging policies, arranging and managing lettings to third parties and supporting the treasurer in collecting payments. It is to be noted, however, this does not include a caretaker role.

• Advising the unit chairperson and working with the trustees responsible for fundraising on applications to the MSSC Premises Fund and assisting with the identification and applications of external capital funding.

• Reporting regularly on the above principal tasks at unit management team meetings.

• Work closely with the Unit Boats Officer to ensure boating assets are properly maintained and details recorded.

Organisation aims and objectives

Dundee Sea Cadets is a unique organisation that aims to inspire the next generation to realise their potential and seize a better future through nautical adventure, based on the customs, values and traditions of the Royal Navy. Our Cadet Forces Adult Volunteers (CFAVs) work, both directly with young people and behind the scenes, to help make a positive difference to teenagers who are often struggling in today’s world and their communities.

Frequency and commitment details

2 hours per week on average. This could be a few hours weekly, or one day per month.

Restrictions

Experience required: Experience in facilities management or maintenance would be ideal, but we would also be interested in volunteers with admin experience.
Travel details: Dundee Sea Cadet Training Centre, DD1 3LG
Minimum age: 18

Support

Expenses paid: Yes
Expenses details: You would need to make your own way to and from the unit, but if you need to travel elsewhere (e.g., for training or meetings), we provide transport. This can be either through use of a unit vehicle, reimbursement of public transport, or mileage costs.
Taster available: Yes
Taster details: You are welcome to attend an evening and shadow a current volunteer to understand what happens, and how we manage ourselves. You must be supervised at all times during your visit due to our child protection policies.
Training details: As an online introduction to our organisation, you will complete short modules on information safety, health and safety and child protection. We will then buddy you with an experienced volunteer until you feel comfortable in the role. The unit management team meet monthly and this is an opportunity to take part in ongoing training as needed / desired.
Support: Named Contact For Volunteer