Description
As an Administrative Assistant Volunteer at Mamacita Foundation, you will play a crucial role in supporting the smooth and efficient functioning of our organization. This position involves assisting with administrative tasks, office operations, and providing vital support to our team. Your efforts will directly contribute to the foundation's ability to serve the community and fulfil its mission.
*Responsibilities:
• Office Support: Assist with general office tasks, including answering phone calls, responding to emails, and managing correspondence.
• Document Management: Organize and maintain digital and physical files, ensuring easy retrieval and secure storage of important documents.
• Scheduling: Help coordinate meetings, appointments, and events, and maintain the organization's calendar.
• Data Entry: Accurately input data into databases and spreadsheets, maintaining up-to-date records of volunteers, beneficiaries, and other essential information.
• Reception: Welcome visitors and guests to the office, offering assistance and directing them to the appropriate staff members.
• Supplies Management: Monitor and replenish office supplies, ensuring essential items are readily available for daily operations.
• Communication: Assist in drafting and proofreading communications, memos, and reports for internal and external distribution.
• Filing and Organization: Maintain a tidy and organized office space, creating a conducive environment for productive work.
• Event Support: Provide logistical support for events, workshops, and community engagement initiatives hosted by the foundation.
Join us as an Administrative Assistant Volunteer and be an integral part of the Mamacita Foundation's efforts to create a more inclusive and supportive community in Aberdeen. A fantastic opportunity to help and make a real difference. All volunteer support is greatly appreciated.
For more details please contact Vivian Draghici, Chief Officer at email: info@mamacitafoundationuk.com or telephone: 07449826988.
Organisation aims and objectives
We are a Scottish registered charity (SC050489) providing food support and opportunities to people in Aberdeen.
Frequency and commitment details
Flexible times available to help. All help makes a real difference and is greatly appreciated.
Support
Training details: Relevant guidance and excellent support is provided to all volunteers. All volunteer help makes a difference and is greatly appreciated.
Support:
Named Contact For Volunteer,
Wheelchair Access/Disabled Access Toilet