Minute Secretary to Management Committee

  • VO91057


Description

The Management Committee currently consists of 10 people. It meets on a Tuesday of every second month at 7pm, currently in a variety of meeting rooms but in future will resume using a meeting room at Biggart Hospital, Prestwick (where the office is located).

Minute Secretary tasks:

For two-monthly meetings:
• prepare agenda in consultation with Chairperson and email it to Committee members & Manager one week before meeting;
• receive and record apologies;
• take minutes at meeting;
• type minutes and email to Chairperson for checking within one week of meeting;
• email draft minutes to Committee members and Manager within two weeks of meeting;
• at meeting, make any agreed changes to previous minutes and have them signed by Chairperson, then pass to Manager for filing.

Other tasks:
• contribute to the organisation of other annual meetings eg AGM, Directors’ annual meeting;
• once a year, ask Manager to book Biggart meeting room for coming 12 months.

Organisation aims and objectives

Crossroads South Ayrshire is a local charity which was founded in 1985. It provides a domiciliary service to relieve carers and their families in South Ayrshire from the stress of caring for persons who need constant supervision.

Availability

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Morning
Afternoon
Evening

every two months

Restrictions

Experience required: taking minutes, word-processing and email
Travel details: Biggart Hospital is near to local bus routes

Last updated 3 days ago